DOCUMENT RETENTION POLICY
S.No. |
Document Type |
Retention Period |
1 |
Employee Service Registers |
Retained in office till He/She leaves the Institution |
2 |
Purchase bills and Vouchers |
Permanent |
3 |
Stock Register for Lab |
Permanent |
4 |
Stock Register for Library |
Permanent |
5 |
Employee Attendance |
Permanent |
6 |
Employee Acquittance |
Permanent |
7 |
Office Files |
Permanent |
8 |
Scholarship Applications |
Permanent |
9 |
Accounts |
Permanent |
10 |
Employee Insurance |
Permanent |
11 |
Income Tax |
Permanent |
12 |
TDS |
Permanent |
13 |
Student Group Insurance |
Permanent |
14 |
Staff Circular |
Permanent |
15 |
Student Circular |
Permanent |
16 |
Student Disciplinary Records |
Permanent |
Admission Record |
||
1 |
Application |
Permanent |
2 |
TC |
Permanent |
3 |
Mark Sheet |
Retained in office till He/She leaves Institutions |
Academics Record |
||
1 |
Test Papers |
2 years |
2 |
Assignments |
2 years |
3 |
Library Books |
Permanent |
4 |
AICTE Circulars |
Permanent |
5 |
Anti Ragging Records |
Permanent |
6 |
Industrial Visit |
Permanent |
7 |
Sports Records |
Permanent |
8 |
Staff Leave Form |
Permanent |
9 |
Log Book |
Permanent |
10 |
|
Permanent |
11 |
Website |
Permanent |
12 |
Annual Day Celebration file |
Permanent |
13 |
Transport Detail |
Retained in office till He/She leaves Institutions |
14 |
NSS Records |
Permanent |
Placement Records |
||
1 |
Placement Records |
2 years |
Examinations Records |
||
1 |
Nominal Roll |
Permanent |
2 |
Consolidated Result |
Permanent |
3 |
Attendance |
Permanent |
4 |
Below 80% Attendance |
Permanent |
5 |
Dote Letters |
Permanent |
6 |
Institution Letters |
Permanent |
7 |
Syllabus |
Permanent |
8 |
Staff joining Letters |
Permanent |
9 |
Central Valuation Letters |
Permanent |
10 |
Detained, Re-admission records |
Permanent |
11 |
Internal Marks |
Permanent |
12 |
Staff Circular |
Permanent |
13 |
Student Circular |
Permanent |
14 |
Exam Cell Records |
Permanent |